P&C+Minutes+2012

__Minutes of Currumbin Valley State School P&C Association__ __Held Wednesday 18th April 2012__ __Meeting Opened:__ 6.10pm __Attendance:__ See attendance book __Apologies__: Terry Welch, Sam Vanderwerff __Business Arising from Minutes:__ Election Cake stall raised $500 Easter Raffle raised $540 Out of the Box P- Yr 2 excursion booked for 15th June. Kasey Bare looking into bus service for students. Student Council to design "The Giving Tree" fundraising thermometer.

__Correspondence Out__ : P&C Newsletter, GCCC Election day cake stall, Mothers Day Stall, Trivia Night flyers, Liquor License Application __Correspondence In:__ CVSS P&C Treasurer Statement, Building Fund Statement, Tuckshop, Ladies Auxillary Bank Statement. __Treasurer Report:__ Nil tabled, General Account balance $8000.45. Building Fund balance $3782.28 __Tuckshop Report:__ Ladies Auxillary Account balance $2700. __Uniform Report__: Tabled by JT __Fundraising Report__: Tabled by J __Principals Report:__ Nil Tabled

It was agreed the P&C will pledge $6500 to the school as in previous years, this will be divided into catergories. To be paid by Septemeber 2012. Discussions took place regarding safety and space of Fig tree on oval it was agreed the P&C will pay an aborist to access the health and safety of the tree. CVSS P&C Facebook page to be set up to advertise events. Wiki page to be re-established for CVSS community members to be informed and help co-ordinate future events. Dicussions took place regarding CVSS Carnival. First meeting to be held on Monday 8.30am 23 April.
 * __General Business:__**

Tables booked so far - 8 Prizes so far Marleen/Clair Haunted House x1 Family Pass 2 x tickets to the Arts Centre Cinema 1 xFamily Pass Currumbin Wildlife Sanctuary Dracula’s Ripley’s Believe it or not Dan Murphy’s $20gift Card Off the Top Hair Dressers - free haircuts for all attending! 4 x tickets ALF Suns/Port Adelaide 26th May The Pines - $100 voucher MUGS Fleays x6 family passes IGA voucher – this will go towards food. Bartacard – dinner voucher Event cinema’s – double movie pass. 1 x Deluxe Camping chair – from camping world. 5x 2 for 1 pass to paramount rock climbing
 * __Immediate Events__**
 * **GCCC Election Cake Stall -** 28th April 2012- Vicki to co-ordinate baking, note has been sent home, David to co-ordinate sausage sizzle. Jodi to do double sided flyer to be delivered to Valley residence advertising both the cake stall and trivia night. Fiona to ask 'Buck' mailman to distribute.
 * **Mothers Day Stall -** 11th May 2012- Clair to co-ordinate, volunteers needed for the day.
 * **Trivia Night** - 5th May 6.30pm-10.00pm - Tickets $25
 * **Trivia Night** - 5th May 6.30pm-10.00pm - Tickets $25
 * **Trivia Night** - 5th May 6.30pm-10.00pm - Tickets $25
 * MC** - Rob
 * Questions/Adjudicators** - Tom / Terry
 * Prizes -** Clair and Marleen
 * Sound Equipment** - Kasey
 * Food -** Vicki - //will need servers on the night and people to bake deserts//
 * Alcohol** - David
 * Bar -** Deb Casey - //will need helpers on the night//
 * Tables** - Fiona - //will need helpers in the morning for set up//
 * Door/raffle tickets** - Kate - will need helpers on the night.
 * Prizes/Sponsorship: Display of sponsors** - Clair & Marleen

Next meeting to be held 16th May 2012
 * Meeting Closed**: 8.10pm
 * Signed Chairman**

**__Minutes of the General Meeting of the CVSS P&C Association__** **__Held Monday 6 April, 2009 at CVSS.__**

Meeting opened: 6.10PM Apologies: Sam Vanderwerff, Helen McCabe, Michelle Blake-Lambert


 * MOVED GD seconded FW that the minutes of the meeting for 2 March, 2009 were accepted as a true record CARRIED**

CPR Health booked for 29 April, 2009 – good response already Angela has left CVSS - FW to carry on with the Family Register CVSS BBQ to be held over till next term – discussion took place with general decision to hold the bbq at the Rock pools straight after school. CS AS to organise the Canberra trip for year 7s independently from other schools. FW / KS to assist with research of plane travel / car hire / accommodation etc. AS/FW/KS
 * __Business Arising from the Minutes__**

EQ Inservice about Keeping Financial Records – KS SV to peruse Fundraising Marketing letters / emails etc
 * __Correspondence In__**

Submissions for grants / competitions
 * __Correspondence Out__**


 * MOVED FW seconded AK that the inward correspondence and outward correspondence were endorsed. CARRIED**

No report - statements not received. Advice given that the General Account Balance is $17113.36 and the Building Fund balance is $3536.05. There were desposits made of $312.35 (cake stall on voting day) and $413.80 (Easter Raffle – more to come) Invoice for Idonea Hughes to be paid immediately KS AS advised that there are a number of local businesses contributing to the school community. He suggested that letters of thank you and letters from P&C and children be sent to people who support the school. Pro-forma has been done by CS and held at school. CS to send at her discretion. FW to also include appreciation on CVSS website. FW / CS AS advised of Griffith University pending marketing student input. He will be utilising their services for enrolments etc. AS
 * Treasurers Report**

**CARRIED** Tuckshop Report See attached report
 * __Resolution__** **that the deposits were received and the payments ratified.**

See attached Enrolments down due to 2 x families leaving. KS chase Inge re: enrolment at CVSS. KS also suggested an open day for Ecovillage families KS Cross Country postponed to 28 April, 2009 – next day is districts cross country Annual Operational Plan for 2009 was tabled by AS – P&C members requested to peruse and comment P&C
 * __Principals Report__**

1. AS advised of approval of successful **National School Pride grant inclusive of following**:
 * __General Business__**

· $75K, $45K for total water upgrade (reconfigure tanks, piping, guttering; · $25K for classroom refurbishment, · $5K partial enclosure of undercover area

It was agreed that the P&C & AS work together to create a priorities list – wishlist + work on quotes. AK asked if a couple of people should be allocated to do these jobs instead of everyone doing lots of jobs. AS suggested that George (EQ rep) be asked to become involved on a project management basis to ensure an integrated approach is adopted. AS as co-ordinator AS

2. AS advised that P21 (Primary Schools of 21st Century) has advised that $850K will come to CVSS over the next 3 years. The fund allows: · Construction of new libraries · construct new multi-purpose hall · construct new classrooms · replacement of demountables / other buildings · refurb of existing classrooms · early learning centres

Some of these things are not applicable to CVSS. Therefore Master Planning isneeded to ensure grants / funds integrate with each other. KS suggested that funds be utilised from the P&C accounts to commission consultants to plan and advise regarding the upgrading of the school It was generally agreed that the use of George be explored to see a way forward. Should it be necessary to use funds the P&C should do so. 3. AK suggested that, as many grants applications / submissions are now in train, a spreadsheet be used to document these and used to track progress. The document to include name of programme, date of submission, person(s) who are contacts, date of submission decision making / maturing, follow up and outcome(s) – draft to be done KS 4. FW to do WikiPage for major submission(s) FW 5. Agreed P&C to fund chicken hatching programme for preps. KS to source tadpoles for other programmes 6. KS asked for Trivia Night **__BIG__** prizes from any sources ALL 7. Golf Day- John Harris has advised that he wishes to use the last Sunday in August (30th) for Golf Day. The same format as previous years will apply – no family fun day included but CVSS will provide BBQ and bar run by CVSS. 8. FW suggested a community award for John Harris – all agreed it would be a great thing to get an award for John – he has done so much for the school. FW to research and advise. FW 9. AS suggested a slush fund be set up for discretional spending by the school from P&C funds. Monies to be set aside for spending on an as needed basis in the case of sales / immediate knowledge etc. It was generally agreed that $1000 be allowed to be spent without prior consultation with the P&C. Good financial records to be kept and due consideration shown.

Next meeting - tba after school return

The meeting closed at 8.17pm

Tuckshop Report Principals Report CVSS Annual Operational Plan for 2009-04-07
 * __Reports attached:-__**

Minutes of General Meeting of the Currumbin Valley State School P&C Association Held 23rd October 2008 Meeting Opened: 6.10pm

Attendance: Trey Lowsley, Andy Kidd, Sam Van Der Werff, Fiona Wood, Andrew Schumacher, Lesley Gilgren, Michelle Lambert, Clark Davis, Prue and Shayne Dainney.

Apologies: Jo Hetherington, Mark Williamson, Helen McCabe

MOVED and seconded that the minutes for 17th September 2008 were accepted as a true record. CARRIED

Business arising from the minutes:

Water trough, workbench, vice and aprons arrived. Music lessons underway Tuesday and Wednesday afternoons. Guitar and Keyboard. Working Bee confirmed for 2nd November, job list to be published on wiki by Trey. Two shifts, morning/afternoon with a sausage sizzle provide for lunch. Clark suggested liasing with Farm school regarding monthly sausage sizzles to coincide with their Sunday markets, Andrew/Fiona to liase with Farm School. Also to book in to Bunnings community sausage sizzle. Correspondence in

QSPCA regarding amendments to constitution numbers of members at General and Annual meetings Building Fund Bank Statement General Account Statement Grants for Volunteers

Correspondence Out

Andy emailed QSPCA amending constitution.

Resolution that the inward correspondence was received and outward correspondence was endorsed.

Treasurer’s Report: see attached report. Balance now $38,823.00 Building Fund $3,477.00 Tabled report on Building Fund finances – see attached report

Resolution that the deposits were received and the payments ratified. CARRIED

Tuckshop Report:

Balance now $3,303.90 Caroline Asser is now Tuckshop treasurer. Preliminary Tuckshop plans were shown. George from Education QLD is organising quotes.

Principal’s Report:

As tabled Principal’s Report for the month – see attached report

General Business:

§ P&C Executives to liaise through emails regarding school newsletter items to be published. Next newsletter 29th October. § Discussed CVSS vandalism and break in over the last 2 weekends, it was adopted a video surveillance camera to be installed. § Trey - To make prioritised list of actions to be accomplished and published on the wikispaces. § Andy – To pick Vege’s up each Friday morning from Hydroponics’ Farm. Project Club to sell before assembly. § Fiona - to investigate quotes for Yr 4/5 bookcase. § P&C to organise morning tea for teachers through the Coffee Shop, for World teachers Day. Fiona to organise certificates to be presented to teachers on assembly. § Michelle has organised a uniform survey to be given out by the school. Michelle is investigating prices/manufactures and suitable uniform options for the school. § Sam - A resolution to be passed at next meeting for money to be given to school for library resources, Sam & Liz to liase on resources/funds needed. § School is purchasing 2 SRA kits values at $1500, Andrew asked P&C to fund 1 kit suited to the lower grades, to be discussed at next meeting. § Clark suggested information of daily classroom routines needed to be more available to parents, it was discussed that information given at parent information evenings/days would be given out in hard copy to parents and made available on the CVSS website. § Clark suggested the school to become involved in the South East Coast Water Monitoring Program; he will pass on relevant information to the school. § Clark to investigate financial community support for the school. § Liz Spittle wrote asking that all native plants be protected during working bees, also only native plants to be introduced into the school. We will be asking Liz to draw up site plan so everyone is aware of native species.

Order of graduation/concert & end of year celebrations were discussed.

§ P&C to choose citizenship award for a Yr 7 student. Nominations to be bought to next meeting. § Fiona - to ask Caroline Asser and Jacqueline Tyrrell to make up photos and frames for Yr 7’s. § Trey to be Santa on Thursday 11th December and distribute lollipops to all students, we need to ask Liz to organise Santa’s arrival on CV Fire Truck. § P&C to organise Xmas raffle to be drawn on Concert night, ask families to bring in donations. § P&C Executives to discuss commendation of volunteer’s contribution to the school.

Resolution was passed for P&C to purchase –

- $20 book vouchers for all ten Year 7 student to be presented at concert. Ask Brian Henderson to purchase Angus & Robertson vouchers. - Plants for graduating families, P&C to investigate appropriate shrubs. - $800 to be given to the Project Club for compensation of their shortfall with the Centennial Celebration Dinner. - Contribute 10% profit of tuckshop funds to volunteers end of year celebrations! $300 - Kwidex books x 4, supporting implementation of Smart Moves. Lesley to organise purchasing of books. - Mathletics program no more that $1500 to be spent. - Lid for Prep/Year One’s water trough $89

Next Meeting to be Held on: 19th November, Boat Shed @ 6.00pm all welcome.

Reports Attached:

Financial Report Building Fund Report Principals Report

Meeting Closed at: 8.45pm Signed by the Chairperson